Procedure
Contents
PROCEDURE SUMMARY:
the 'Quality Control Procedures' three-page form should print with each mailing's routine reports. Additionally, this form may be printed from the AutoMail® Print Reports menu as needed.
1.After printing the statements, they will be inserted into envelopes, then put in the mailing trays according to the Floating Batch Manifest Report.
2.One or more batches should be removed from the tray(s) such that the total number of statements is equal to or greater than the number specified in item 3 above in the Manifest Requirements (100+ samples for 1-11,999 total statements).
3.The individual statements should then be weighed on a manual scale and compared to the weight stated on the mailpiece Keyline of each statement.
4.Any statement weights outside of tolerance will be recorded on the QC Checklist form.
5.If additional postage is required, the Manifest Report and Postage Statement should be adjusted accordingly.
6.Use a 'Quality Control Presort Verification Record' to record information for all presort samplings conducted each day.
onote example given in Figure 2 below.
7.For each container selected, information printed on each container's label should be used to record the Destination and Contents.
8.If a container has packaged mailpieces, the pieces of several packages should be checked for proper sortation, based on the package label (Standard Mail).
9.All errors found will be documented and the corrective actions taken should be recorded on a Quality Control Mail Preparation Review Record.
Tips to more easily perform quality control / assurance measures on your mailings! 
In relation to bullet 2 above, as you select a "Batch" (batches are indicated on Floating Batch Manifest report) for review you can easily use a process of elimination to determine the total number of 1oz, 2oz, 3oz, etc. mailpieces.
I.Imagine standing in front of the mail tray containing the batch you plan to review (I would recommend actually doing this if possible).
II.Instead of counting all pieces (whatever number is in that particular batch) you can locate the larger, less common, sized mailpieces.
III.Figure 1 Find all the 3oz pieces within the batch you are reviewing and tip them up on their right-most end.
IV.Next, find all the 2oz pieces within the batch you are reviewing and tip them up on their left-most end.
V.Count the mailpieces you've stood vertical so as to determine a total for the 2oz and 3oz pieces. Subtract that from total number of pieces within the batch, and you'll have the total number of pieces to list on the Quality Control Report
Figure 2
