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An important part of what AutoMail® accomplishes is formatting the address, and address area, output on the mailpiece. In most circumstances this is "the" fundamental change to what displays in the mailpiece or envelope window. There are several requirements to that end. See Mailpiece for those specifics. The Output Formatting screen provides the control for most of what AutoMail® "adds" to the address area of the mailpiece when printed.

 

What this Help Topic IS NOT:

The settings shown in the screenshot below are the most typical settings, and are fairly self-explanatory in terms of what changing each one does. There are various scenarios of why it may be concluded that a mailer should enable / disable certain settings on this page. Conclusively, we won't lengthen this particular help topic by describing each one. Rather, it is most noteworthy to state that these settings are configured by a AutoMail Implementation Specialist at time of install, and will not change, once configured, in most circumstances.

 

What this Help Topic IS:

The above stated, this is an appropriate portion of this Help to describe the elements of AutoMail® output on the mailpiece, which is what a mailer / end-user will be most interested in. Click Details, below, for an explanation of the basic elements that Output Formatting controls on a mailpiece.

 

minusDetails

There are 4 essential elements to the address area resulting from AutoMail® output.

The Optional Endorsement Line is typically the top-most line of additional information which AutoMail® adds to the address-block area. The OEL basically indicates presort designation information, as shown below. As the name implies, this line truly is "optional".

oel

 

The Keyline is a USPS mandatory indicator on a manifest mailpiece. From left to right, it provides the following information.

•Sequence Number: Every mailpiece contained in a manifest mailing must have a sequence number applied.
•Mailpiece Weight: Indicates the calculated weight of a mailpiece.
▪TIP: Mailpieces should be sampled or tested periodically, by weighing a finished mailpiece on a calibrated scale, to ensure accuracy.
•Rate Code: There are many more, but the following are the most common rate codes. Refer to the USPS Publication 401 - Guide to the Manifest Mailing System, Chapter 7, for a list of all valid codes
▪AV= 5 Dig
▪AT= 3 Dig
▪AB = AADC
▪MB = Mixed
▪FP = Presorted
▪SP  = Single Piece
▪EX = Exclude
•Postage Paid: Indicates amount for each mailpiece based on presort designation, weight, and thickness of the mailpiece.
•Sequence Number in Batch: These 3 right-most digits indicate tray-batch-sequence number within batch

keyline

The Intelligent Mail® barcode resides here most commonly, but can also be positioned above or below the address-block area. Positioning, overall size, spacing between bars, and length are ally key to a USPS acceptable barcode. This postal barcode contains various pieces of data about the mailpiece. Refer to Intelligent Mail® Barcode for Mailpieces for additional information about Intelligent Mail® barcode.

postalbarcode

The name, delivery point, and City, ST ZIP make up the address information on the mailpiece. This, too, must meet all USPS standards for manifest mailing and be validated by the USPS Coding Accuracy Support System (CASS™), which AutoMail® utilizes.

addressinfo

 

OutputFormatting